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Lists

Lists are used to give user list of values to choose from for field value. Lists are simple and don’t have relationship to other lists. In order to make selections that affect to later list selections see Data driven metagroup in Meta groups

There are different types of lists available

  • Basic list is based manually given values

  • Data driven list is based on values coming from Data sources

  • SharePoint term set is based terms provided by SharePoint term store

Lists are used in in metafield types:

  • combobox

  • editable combobox

Inside portal navigate to Data > Lists

Basic list

  1. Press New-button and select List to open Create list -panel

  2. Fill-in fields

  3. Press Create-button to create and save new list

Create list -panel

  • Display name is used only in portal to identify list

  • Languages is used to select languages that list is available

  • Sort items alphabetically when selected list items are sorted alphabetically otherwise list items are shown in same order than in portal

For each list row give values shown for end user. To get new row, press +-button

If value is meant to use only inside document (end user does not see value in list, but it can be saved and used as default-value), use Visible -toggle button.

Data driven list

Values to data driven lists come from Data sources. User can choose what data source columns are used as key and display name for list items

Create list -panel

  • Display name is used only in portal to identify list

  • Languages is used to select languages that list is available

  • Data source provides rows for list

  • Columns

    • Key columns is required and used only internally to identify each list row

    • Language specific columns

Note Key should be unique. If data source returns rows with same key only the first ones with unique key is returned to end user

SharePoint term set

Follow guide SharePoint term set as list

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